Proposal Route

Step 1: Develop an Original Idea

You

• Review the literature
• Notify the chair
• Contact PDO

Proposal Development Office (PDO)

• Identifies potential funding sources, collaborators

 

Step 2: Pre-Proposal Activities

You

• Review potential sources
• Prepare brief pre-proposal with budget estimate
• Contact potential sponsors

Proposal Development Office (PDO)

• Identifies previously funded projects
• Assists in proposal planning
• Serves as liaison with agency personnel
• Provides institutional descriptions of UK facilities and resources
  
  

Step 3: Draft Your Proposal

You

• Prepare complete draft and ask colleagues to review
• Contact College Grants Officer for budget assistance
• Contact ORI for compliance requirements
• Submit separate protocols to institutional review committees

Proposal Development Office (PDO)

• Critiques proposal drafts
• Provides feedback and necessary referrals

Sponsored Projects Administration (OSPA)

• Assists with budget preparation
• Assists with sponsor guidelines and forms

 

Step 4: Prepare and Submit Formal Proposal

You

• Revise final draft
• Obtain approval from institutional review committee
• Complete Internal Approval Form
• Obtain appropriate campus signatures
• Brief deans or other administrative personnel on the project

Sponsored Projects Administration (OSPA)

• Reviews proposal for compliance with sponsor and UK guidelines
• Transmits proposal to sponsor

 

Step 5: Follow-Up

You

• Be available for negotiation discussion and revision
• If not funded, contact PDO for assistance in planning resubmission

Sponsored Projects Administration (OSPA)

• Determines status of pending proposal
• If funded, reviews award terms and negotiates any changes

Proposal Development Office (PDO)

• If not funded, advises on resubmission strategies

 

Step 6: Activate Your Award

You

• Provide any required sponsor forms or internal documents (e.g. revised budgets, IRB approval)

Sponsored Projects Administration (OSPA)

• Transmits award information to SPA

Sponsored Projects Accounting (SPA)

• Establishes an account number and informs OSPA

 

Step 7: Revised Application

You

• Respond to reviewer comments
• Draft resubmission

Proposal Development Office (PDO)

• Reviews resubmission